Thread resurrection. I've started composing a letter to my employer about their 6p/mile policy (in spite of HMRC allowing up to 20p/mile). Jolly good thing given the above post of mine, esp since it refers to a cheap bike.
Does anyone have any thoughts/improvements?
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Hi,
I have been looking for confirmation of the current mileage rate for pedal cycles.
I understand that HMRC will pay up to 20p/mile,
https://www.gov.uk/expenses-and-benefits-business-travel-mileage/rules-for-tax but $employer has not yet implemented this so far as I can gather. The current rate of 6p/mile is, tbh, inadequate as regards (i) fuel ie food* and (ii) wear and tear, as described below.
Please forward to the appropriate person to discuss.
Arabella
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example:
62 miles over 5 hours uses approx. 2352 calories according to this site:
http://caloriesburnedhq.com/calories-burned-biking/ Feel free to point me at alternative calorie-burning sites.
62 miles at 6p/hour will pay £3.72 in expenses. 62 miles is well within that quoted 225 mile limit, besides which the below will scale down pro rate.
So I need to buy 2352 calories with the £3.72, and have something left over for a smidgeon of oil and a contribution towards the next set of tyres, cables, inners etc.
So let’s assume that I’m not in a $employer building, since I’m travelling. So I stop at a garage and buy a pastie for £1 (if I’m lucky, prices vary a lot -
https://www.britishcornershop.co.uk/ginsters-cornish-pasty). That’s 324 calories. I’d need over 7 to replace the calories used., which even at the low price will cost well over the mileage allowance.
(Other examples also available, I chose ginsters pastie as it is a common last resort food item in the long distance cycling world. I assume reasonable is anything for which reimbursement as Personal Incidental Expenses when away from the office is appropriate).
*the underlying assumption is that the cycling is in my own time as it’s unreasonable to expect to be paid for the time to complete a much-slower-than-available-through-other-options journey – therefore no incidental expenses for the food. Feel free to point me at a policy which indicates otherwise. The equivalent journey on public transport will have a variable cost depending on when the ticket was bought, whether London is involved and so on, say approx. £15 or 24p/mile – so it’s of benefit to $employer if I do decide to cycle, even at HMRC’s 20p/mile.